The Annual Shareholder’s Meeting will take place Thursday, November 8th at 6:30 pm at the Friend’s Meeting House on Rutherford Place. The purpose of the meeting is to conduct the election of new board members and review the audited financial statement. The meeting also provides an opportunity for open discussion and questions for the co-op’s current board members, controller and managing agent. For many who are new to the building this may be your first opportunity to meet some of your neighbors and learn how the co-op works so we hope you’ll be able to attend.
Shareholders wishing to run for the board may submit a statement of intent by the end of business day, Monday, November 5, 2012. Include a description of your background and why you would like to serve. The board term is a one year commitment and requires attendance at the monthly meetings. Statements should be emailed to the Managing Agent, firstname.lastname@example.org or faxed to 212-736-1445. As always, if you are unable to attend please be sure to give your proxy ballot to another shareholder.
The annual meeting, board elections, and the workings of a co-op can be a little mysterious and intimidating. For this reason we’ve created a document that will tell you everything you need to know. It can be download here.
The election must include ballots and/or proxies representing at least 51% of the shares of the corporation. For this reason, if you are unable to attend the meeting, it is very important that you send your proxy ballot in advance or assign it to another shareholder or official representative. You will receive your proxy ballot in the mail along with the official meeting notice. The proxy is, in effect, a power of attorney given to another shareholder or to any designated individual, to vote your shares at the meeting, and to be counted as present for attendance and quorum purposes. You can read more about the voting process and the importance of proxy ballots here.